Labcentric LIMS Workflow Flowchart
Here is a visual representation of the entire process, from start to finish, showing how each stage is interconnected, including the feedback loop for re-testing.
1. Reception
2. Allocation
3. Preparation
4. Testing
5. Validation
6. Approval
7. Reporting
1. Sample Reception & Barcode Printing
The workflow begins. Accurate data registration is followed by printing a unique barcode for each sample, ensuring error-free traceability from the very start.
Barcode Generation
SMPL-2025-07-1284
Affix this label to the sample container.
Sample Sources
The majority of samples originate from production, indicating a focus on quality control for finished goods.
2. Work Allocation via Barcode Scan
Scan the sample's barcode to instantly retrieve its record. This eliminates manual searches and ensures the correct tests are allocated.
Assign Tests for SMPL-2025-07-1284
Test Methods in Package:
Test Method Frequency
Assay and pH tests are the most frequently requested procedures, forming the backbone of daily lab operations.
3. Sample Preparation
Many tests require careful sample preparation. This stage ensures the sample is ready for accurate analysis.
Preparation Status: SMPL-2025-07-1284
Method: Assay Test
Instructions: Dissolve 1g of sample in 100mL of solvent X.
Prepared By: Budi Santoso
Analytical Balance (SN: ANL-T-005)
Vortex Mixer (SN: VTX-M-012)
Sample Preparation Status (This Month)
700
Prepared
74
In Progress
150
Not Prepared
Total samples requiring preparation: 924
4. Analytical Testing with Barcode Scan
The analyst scans the sample barcode to load the test record instantly. This prevents mix-ups and ensures the raw data is recorded for the correct sample.
Results for SMPL-2025-07-1284 (Assay)
Budi Santoso
Result Value: 99.8 %
Start Time: 08-Jul-2025 09:15
End Time: 08-Jul-2025 10:30
Name: HPLC-01
Serial Number: HPL-C-987-01
Last Calibration: 01-Mar-2025
Last Calibration Verification Details
Test Date: 01-Mar-2025
Calibration Analyst: Rina Hartono
Status: Pass
Current Test Status
The distribution of test statuses across the lab provides an overview of progress and potential bottlenecks.
5. Result Validation
The "four-eyes" principle. A reviewer checks the results against specifications to ensure accuracy and compliance.
Validate Results: SMPL-2025-07-1284 (Assay)
Result: 99.8 %
Reference Range: 98.0% - 102.0%
Status: Within Specification
Result Validation Status
A high validation rate indicates a robust testing process, with little need for repeats.
6. Final Approval
The final step before reporting. A manager or QA gives the final approval, officially releasing or rejecting the batch.
Approval for Batch: PB-2025-45
Test Results Summary
Assay: 99.8% (Approved)
Analyst: Budi S. | Instrument: HPLC-01
Sterility: <10 CFU/g (Approved)
Analyst: Eko P. | Instrument: Incubator-03
Dissolution: 85% (Approved)
Analyst: Citra L. | Instrument: Diss-02
Validation Status: All tests Validated
OOS/OOT Flag: None
Average Turnaround Time (Days)
The turnaround time from reception to final approval, indicating overall workflow efficiency.
7. Reporting & Archiving
The final output of the entire process: A Certificate of Analysis (COA) that can be shared and archived for compliance.
Certificate of Analysis
Product: Vitamin C 500mg | Batch No.: PB-2025-45
Document No.: COA/2025/VII/0412
| Test | Result | Analyst | Status |
|---|---|---|---|
| Assay | 99.8% | Budi S. | Approved |
| Sterility | <10 CFU/g | Eko P. | Approved |
| Dissolution | 85% | Citra L. | Approved |
Approved by,
Yugo Gigih Prakoso
QA Manager
09-Jul-2025 11:45
Reports Generated
412
this month